---
title: "Pricing — two plans, priced by your annual revenue"
description: "Two flat monthly plans priced by annual revenue, month to month, no hourly billing. Essential from $100/month, Core from $150/month; over $1M revenue gets a custom quote."
url: "https://rationara.com/pricing"
source: "https://rationara.com/pricing.md"
route: "/pricing"
site: "Rationara"
updated: "2026-08-19"
---

# Two plans, priced by your annual revenue

*Pricing*

No hourly billing, no surprise invoices: a flat monthly fee based on your organization’s annual revenue. Both plans include a US-based bookkeeper, bank reconciliations, the portal, and unlimited logins for your team and board. Service is month to month — no long-term contract.

## Essential — From $100/month

Smaller organizations with mostly unrestricted funding, straightforward books, and a board that wants clean monthly reports.

Flat fee by annual revenue — see table below

- US-based bookkeeper
- Cash-basis accounting
- Standard nonprofit chart of accounts
- Up to 3 bank or card feeds
- Bank reconciliations included
- Reports by the 20th business day
- Portal for your team & board

## Core — From $150/month

Organizations with restricted funds, grants, or multiple programs — where fund accounting starts to matter.

Flat fee by annual revenue — see table below

- US-based bookkeeper
- Cash or accrual accounting
- Custom chart of accounts
- Up to 6 bank or card feeds
- Custom funds, grants & program classes
- Reports by the 10th business day
- Portal + monthly phone check-in
- Everything in Essential

## Your monthly fee, by annual revenue

Find your organization’s annual revenue; that’s your flat monthly fee. Organizations over $1M in annual revenue get a custom quote.

| Annual revenue | Essential | Core |
| --- | --- | --- |
| Up to $250,000 | $100 / month | $150 / month |
| $250,001 – $500,000 | $150 / month | $225 / month |
| $500,001 – $1,000,000 | $225 / month | $338 / month |
| Over $1,000,000 | Custom | Custom |

## What each plan includes

The difference is structure: Core adds the fund, grant, and program tracking that organizations with restricted money need, and a faster close.

| Feature | Essential | Core |
| --- | --- | --- |
| Bookkeeper | US-based | US-based |
| Accounting method | Cash | Cash or accrual |
| Chart of accounts | Standard nonprofit | Custom |
| Bank & card feeds | Up to 3 | Up to 6 |
| Program classes | — | Custom |
| Funds & restrictions | — | Custom |
| Grant tracking | — | Custom |
| Bank reconciliations | Included | Included |
| Monthly reports ready | 20th business day | 10th business day |
| Support | Portal | Portal + monthly phone check-in |

Catch-up bookkeeping (months or years behind) and audit-preparation support are quoted separately as one-time projects. Bill payments, accounts receivable, and tax preparation are on our roadmap — tell us on the call if those matter to you.

## Common questions

The questions executive directors and treasurers ask us most. Anything else, bring it to the call.

**Do we have to switch software?**

There's no software for you to buy or learn. Your books run on Rationara's own platform, operated by our team. You and your board use the portal — a plain-language dashboard, your bookkeeper's questions, and published reports. If you're on QuickBooks today, we handle the migration, including your history.

**Who actually does the work — people or software?**

People, assisted by software. Bank feeds and receipt reading remove the typing, and rules handle the repetitive categorization — but a bookkeeper reviews every entry before it posts, and an accountant reviews and approves every monthly close. Nothing reaches your ledger untouched by a person.

**What happens at tax and audit time?**

Your Form 990 preparer gets the functional expense statement, restriction schedules, and any detail they ask for — generated from the same ledger as your monthly reports. For audits, we produce the general ledger, reconciliation detail, attached receipts, and the audit log, and we field the auditor's questions about our work directly.

**Our books are months behind. Can you still take us?**

Yes — catch-up is common. We quote it as a one-time project alongside your monthly fee: we import the backlog, reconcile each month in order, and close them one by one until you're current. You'll know the catch-up cost before you commit.

**How fast do you respond when we have a question?**

Questions to your bookkeeper get a reply within one business day. During your monthly close you'll typically hear from us faster, since we're actively in your books.

**Can our treasurer or auditor get direct access?**

Yes. Portal logins are unlimited and free — treasurer, board members, office manager, auditor. Everyone sees the same published reports from the same locked periods, with their access logged.

**Is our financial data safe?**

Bank connections are read-only — we can see transactions, never move money. Access is per-person with individual logins, every action is recorded in the audit log, and your data is yours: full exports of your ledger and attachments are available anytime.

**What if we leave?**

No long-term contract — service is month to month. If you go, we hand over your complete general ledger, chart of accounts, attachments, and report history in standard formats, and we'll do a transition call with your next bookkeeper.

## Book a call

Thirty minutes with an accountant who works nonprofit books every day. We’ll look at your current setup, tell you what a migration would involve, and give you a firm quote — usually on the call itself.

No preparation needed, but if you have a recent board report or bank statement handy, bring it — the conversation gets concrete fast.

We reply within one business day. No newsletter, no follow-up sequence.